Manual paper-handling processes have many disadvantages: they are slow, expensive, error-prone, environmentally unsustainable, difficult to review and discouraging for customers. Digitalization and automation are therefore very strong trends in all sectors, and a prerequisite for this is reliable electronic signatures.
An electronic signature is not the same thing as a digital signature – a digital signature is a cryptographic mechanism often used to implement electronic signatures, but an electronic signature can also be as simple as a scanned handwritten signature that is entered into an electronic document.
How digital signatures work
A digital signature is made with the user’s private key, and holds information such as who signed and when. The digital signature can be made locally in the end user’s device, using a PKI card or virtual smart card, for example. It can also be made centrally, in a so-called trusted service.
When the digital signature is made centrally, it is called a remote signature. The trusted service manages the signing keys very securely, so that the only thing the users need to do is authenticate themselves to the service, just like they do with any other online service.
Sign with any device
One major advantage of remote signatures is that they provide a great deal of flexibility in which authentication method is used. Since the signature is made centrally, authentication can be made with a nation-wide electronic identity such as Swedish BankID or Danish NemID, with an existing login system that the organization has, or with some other authentication method. This means that any device – such as a tablet, computer or mobile phone – can be used, while a traditional digital signature is often limited to a particular device.
Nexus offers products and services for both local and remote signatures, which enable you to:
- Remove manual processes and speed up lead times.
- Guarantee the reliability of digital information.
- Approve and sign meeting minutes electronically.
- Sign agreements with suppliers, customers or citizens electronically.
- Sign decisions electronically.
- Reduce paper waste.
“Advanced” trust level
We have solutions that make it possible to create electronic signatures with the “advanced” trust level, according to the EU regulation on electronic identification and trust services for electronic transactions in the internal market (eIDAS).